Conference Classroom System Operation
(MANHATTAN Astor Place C07, 203)
SYSTEM STARTUP
To startup the class technology, press the touch screen and select the “Quick Start” button in lower left.
In a few seconds, the system will begin to power up the system, during this time, the screen will turn on the four displays in the room.
Presentation Mode (Podium, Laptop, AirMedia, Blu-Ray/DVD)
To make a selection of presentation devices, click “Quick Start” in lower left , and select “Presentation”.
You will be presented with a selection of input sources. Please make a choice for your presentation.
Podium PC SELECTION
To present using the Podium PC, please select “Main PC” (second choice), and choose the “Send to” appropriate display in the room (Front Left and/or Right). The Podium PC will be displayed on the Front Left and Right displays. The content will be displayed in the back displays of the room.
Laptop PC SELECTION
To present using the Laptop, please select “Laptop” (first choice), and choose the “Podium Laptop” if your laptop is connected via VGA or HDMI, then choose the “Send to” appropriate display in the room (Front Left and/or Right).
The laptop source will be displayed on the Front Left and Right displays. The content will be displayed in the back displays of the room.
BluRay/DVD SELECTION
To present using the BluRay / DVD, please select “BluRay / DVD” (third choice), and choose the “Send to” appropriate display in the room (Front Left and/or Right). The BluRay / DVD will be displayed on the Front Left and Right TVs. The TVs will be displayed in the back of the room.
To control the player, please use the functions available on the touch panel, to Stop, Play, Pause, Previous, Rewind, Fast Forward, Next.
AirMedia SELECTION
To present using AirMedia, please select “AirMedia” (fifth choice), and choose the “Send to” appropriate display in the room (Front Left and/or Right). Follow the on-screen instructions to connect to the AirMedia. You will need to be connected to “SJUMobile” wifi network.
Input the AirMedia IP address in your browser. The connected webpage will provide instructions to present.
The AirMedia source will be displayed on the Front Left and Right TVs. The TVs will be displayed in the back of the room.
Stop Presentation to Displays
For all sources, you also have the ability to stop presenting to all/some displays. To stop the presentations, click the “Stop Presentation” button on lower left of the touch panel and the display sources will disappear from the chosen Front Left and Right TVs. The TVs will stop displaying in the back of the room.
To return to another source, select the appropriate source button again, and the image will reappear on all presentation devices.
Audio Control
To control the audio level in the room, press the up arrow to raise the volume and the down arrow to lower the volume. Click the “Volume” button on lower right. The bar on the left tells you the current level. In addition, you can “Mute” the audio by pressing the “Mute” button. To un-mute the audio, press the “Mute” button again.
Audio Conference Mode (Make Voice TeleConferencing Calls)
Calls cannot only be outgoing, incoming calls will not be accepted.
To make a selection of presentation devices, click “Quick Start or Start” in lower left , and select “Audio Conference”.
Dial the phone number on the touch panel, “9-AREACODE-NUMBER” and click “Connect”. The in-room phone will dial.
Audio and Microphone is located in the ceiling.
To disconnect the call, simply click “Disconnect” on the touch panel.
Video Conference Mode (Make Videoconferencing using Cisco TelePresence)
System ID will be labeled in each appropriate room
To make a selection of presentation devices, click “Quick Start or Start” in lower left , and select “Video Conference”.
Dial the IP number of the destination Cisco VC system on the touch panel. Click “Connect”. The Cisco TelePresence system will start calling the destination system.
The destination must accept the call.
Once connected, you will see the destination’s video on the TVs in the front and rear of the room.
To control your in-room camera, click “Camera” tab on the touch panel.
Choose “Front Camera” or “Rear Camera” on the touch panel. Then adjust the camera using the Pan/Tilt or Zoom +/- on the touch panel.
To control the destination camera, click “FarEnd Camera”, and adjust the camera.
To display content to share within the video conference, click the “Content” tab on the touch panel.
Choose the source to share, “Laptop”, “Main PC” or “AirMedia”.
Your content will display on the screens and to the destination location.
To stop the presentation sharing, click “Content Stopped”.
To disconnect the video conference, simply click the “Dial” tab, and the “Disconnect” button, on the right side.
To Power Down the System
To power the system down, press the “Start” button on lower left. Click the “Shut Down” button, the touch panel will prompt to confirm, if you want to shut down the system.
Please choose “Yes” or “No”
Please logoff the Podium PC or Laptop.
Conference Classroom Components
The computer PC system and Blu-Ray/DVD is located in the rear closet of the room.
Using wireless presentation with AirMedia (Windows, Mac AirPlay)
Follow the on-screen inctructions, open a web browser, In the address bar, Type in the IP Address from the bottom left of the display.
Click the “Start Presenting Button” on the webpage.
Choose the appropriate OS to download for MacOS or Windows
WINDOWS INSTRUCTIONS
For Windows: Locate and run the downloaded file to start AirMedia application EXE
Enter the four-digit code presented on the projected AirMedia screen, located below the IP address. Click “OK”
You are now connected to the AirMedia Receiver, and will see the controls.
If you have no audio, press the “Unmute” button to provide audio.
If you like to freeze the projected presentation, without disconnecting, press the “Pause” button.
If you are finished presenting, press the “Stop”
MacOS INSTRUCTIONS
For MacOS : Locate and open the downloaded DMG, and double-click the “Crestron AirMedia” application.
Follow the instructions presented on the screen.
Click AirPlay Menu in the top system bar.
Find the appropriate AirMedia receiver and choose. The IP address will be the receiver name.
Enter the four-digit code presented on the projected AirMedia screen, located below the IP address. Click “OK”
Your audio is controlled via your Mac audio, please adjust in the system audio bar.
If you are finished presenting, click AirPlay Menu in the top system bar. Choose “Turn AirPlay Off”
Using WebEx with Jabra PanaCast Web Camera on the Podium PC.
The Jabra Web Camera cannot be attached to a Laptop or AirMedia source.
The Jabra PanaCast Web Camera is attached to the Podium PC. Please adjust the camera view by turning it left or right, and viewed once in WebEx preview. Audio is also captured through the camera’s microphone.
Login to the Podium PC with your username and password credentials.
Open Google Chrome Browser Go to http://sju.webex.com and click Sign In, on right side of the screen.
Open the Cisco WebEx Meeting app on your Desktop and enter your email address, then click Next.
You will be prompted to enter your username and password credentials, and click Sign In.
Click the green “Start a Meeting” button or your (Start) scheduled class Upcoming Meetings, if you scheduled it ahead of time. (Recommended)
A Video preview will appear. The Jabra PanaCast on the lower right of preview window. Adjust your camera view while in preview window.
If you click on the Jabra PanaCast, you should see these settings for Speaker,. Microphone and Camera.
If you do not see these settings, click each dropbox and choose the appropriate setting.
Default Settings:
Speaker: Use System Settings - Use can click Test to check speakers
Microphone: Use System Settings (Jabra PanaCast) - Use will see a audio level in green, if audio is detected
Camera: Jabra PanaCast - a video preview will be displayed
Once a meeting starts, you will see Waiting for Others to join, and the Menu buttons and preview on the bottom of the WebEx window.
To share content, such as Screen or Powerpoint, you can click the “Share Content” Menu button. This can be also access on your top Menu bar. Click Share Content.
Depending on what type of content you want to share. You will be prompted to choose “Optimize for Text and Images” or “Optimize for motion and video”, in the top drop-down.
Choose the provided application window screens.
When Content is being shared, a Menu bar will appear on the top of the screen. The Menu will auto hide when presenting content, during the meeting. Hover at the top of your screen to bring the menu buttons in view.
To stop sharing content, click the “Stop Sharing” button on Menu. The lower Menu will be presented again.
To end the recording at the end of your class, following the previous instructions, click the red/white circle (Recorder) Menu button and click “Stop”, click “Stop Recording” to confirm.
When your class is over, click the red “End Meeting” button in the lower Menu. You will be prompted to confirm the ending of the meeting.