Schedule a meeting from the Meetings calendar when you want to schedule a one-time meeting link or a personal room meeting. You can also make sure that your meetings are end-to-end encrypted.

Schedule a meeting

You or anyone you assign as a cohost can start the meeting, invite people to it, start breakout sessions, record the meeting, and share the recording.

image-20240920-172624.png End-to-end encryption for Webex App meetings

Scheduled meetings support end-to-end encryption. For more information on how to encrypt all your meetings by default, see Webex App | Set end-to-end encryption for meetings.

Scheduling a Meeting

Choose the scheduler that you want to use to schedule meetings.

1

Go to Meetings image-20240920-172600.png .

2

Click Schedule a meeting image-20240920-172608.png , and then enter your meeting info:

  • Edit the meeting topic.

  • Choose a Start and End date and time.

  • Check Recurrence and choose the meeting frequency.

  • Select a Meeting link, choose from:

    • Generate a one-time meeting link

    • Use my Personal Room link

  • To create a space for your meeting, check Create a space with all meeting invitees.

  • Enter a description to include in the email invitation if your administrator has set up your account with Cisco Webex Hybrid Calendar Service.

image-20240920-172622.pngIf you don't see Schedule a meeting, your account isn’t set up to host meetings. Please open a ticket with IT to investigate.

3

Add Invitees, enter names or email addresses.

When your account is set up with Hybrid Calendar , you see icons beside each person's name to show their availability.

  • Available image-20240920-172756.png

  • Unavailable image-20240920-172800.png

  • Unknown availability image-20240920-172805.png

4

For a one-time meeting link, click Advanced Settings and choose from the available options:

  • Meeting type

  • Security options

  • Audio connection

  • Scheduling options—Set meeting options such as turn off chat and turn off the ability to add or download files.

5

Click Schedule.

The meeting is created and added to your calendar. An email invitation is sent to everyone invited to the meeting.

If you need to make changes, you can update the meeting details or cancel the meeting.