Create and Share a Meeting in Teams

Updated June 5, 2025

This article will walk you through how to create and then share a Teams meeting using Microsoft Teams in Browser, as well as when using the Teams Desktop app.

Create a Teams Meeting

1a. If using Teams Desktop app: Launch the Microsoft Teams Desktop application on your computer, then skip to Step 4.

1b. If using Teams in Browser: Go to signon.stjohns.edu and click on the “Office 365” tile.

On the page that appears, click on the “waffle icon,” or App Drawer, in the top left corner of the screen.

Find and select Teams from the list that appears. If you do not see Teams in this list, click “More Apps” and locate Teams on the new page.

Now that you are in Microsoft Teams, click the “Calendar” icon in the navigation menu on the left side of your screen. Please note that the navigation menu can be customized, so your menu may appear different from the one in the screenshot below.

Click the “+ New meeting” button in the top right corner of the Calendar screen.

A meeting window will open. You must add a title to your meeting (highlighted in yellow in the screenshot below), add required attendees (highlighted in red) and select the desired date and time of the meeting (highlighted in blue). Make sure that “Online meeting” is toggled on (highlighted in green). All other fields on the meeting window are optional, per your specifications
Please note: The “Add Required Attendees” section is where you will enter the names or email addresses for the users who need to attend your meeting. You can invite external users using this section as well.

Once all of the details for your meeting appear as you wish, click “Send” to schedule the meeting.

If all desired attendees have been included in the “Add required attendees” section, the setup for the meeting is complete! Invited attendees will receive an email invitation to the meeting, and those with St. John’s University Microsoft accounts will also get the invitation via Teams.

If you’d like to share the meeting link with others or those not added to the meeting, you can find instructions starting with Step 9 below.

Share a Teams Meeting

Go back to the Teams Calendar the same way that we did in Step 4.
Locate and select the desired meeting in your calendar.

A small window will appear next to the meeting in your calendar. Click on the “copy” icon next to the link, as indicated in the screenshot below. This button takes the same effect as if you had highlighted and done a “Control+C”, “Command+C”, or “Right-Click + Copy” action.

The link is now copied to your clipboard. You can now paste the link within your preferred platform, such as a Canvas announcement or in an email.