St. John's University Service Desk

• Using Filters and rules to automate email sorting
• Scammers will often use the email rule to forward emails to deleted folders. 
  • If you ever notice any suspicious activity, we recommend reviewing your rules.

• Streamlined Workflow: 
  • You can import important email messages and meeting invites directly into your notes, making it easier to keep track of everything in one place.
• Improved Time Management:

  • Syncing calendar events with your notes allows you to prepare for meetings by linking pertinent notes to calendar entries in Outlook. This ensures that all your key points and documents are just a click away when you need them. Events/ Meeting created in Outlook will sync to Teams.

• Enhanced Collaboration:

  • When working in a team, using OneNote with Outlook is a game-changer. You can share notebooks, easily distribute meeting minutes, and collectively manage project tasks directly linked to your email conversations and calendars.

• Efficient Task Management:

  • You can create tasks in Outlook and sync them with OneNote, ensuring that tasks are accessible and manageable across both platforms. This helps in better organization and reduces the need to switch between applications.

• Centralized Information:

  • Integrating OneNote with Outlook creates a personal productivity hub where all your notes, contacts, schedules, and tasks coexist in harmony. This minimizes duplication of information and frees up more time for critical thinking and strategic planning.

• St. John’s University email has a 100GB storage limit

• Focus/Other separation in New Outlook

• Secure mail/ encrypted mail (instructions in IThelp)

• How to mark something as spam or phishing (instructions in IThelp)

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1. Your inbox, your way.

   • Sort and filter messages and group messages by subject in conversation view.

2. Display what you need.

   • Switch between Outlook features like mail, calendar, and people views.

3. Quick access toolbar.

   • Keep your favorite commands permanently visible.

4. View connection status.

   • See your folder sync status and server connection status here.

1. Find whatever you need. Look up Excel commands, get help, or search the web

2. Share your work with others.

   • Invite other people to view and edit workbooks.

   • When sharing with others, you will see their icon on the cell or sheet they are accessing and their icon in the upper right corner.

• Automate Tasks:

  • You can create flows to automate repetitive tasks, such as sending notifications, updating records, or collecting data from different sources.

• When creating a meeting invite:

  • Set Clear Objectives

  • Prepare an Agenda

  • Start on Time

  • Use Video

  • Record the Meeting