St. John's University Service Desk

There are two ways to add a meeting to Canvas with the Microsoft Teams meetings LTI. You can either use the Course Navigation menu item, or you can add a meeting link using the Rich Content Editor (RCE). When you add a meeting using the Course Navigation menu, the scheduled meetings will appear in a kind of Calendar view. When you add a meeting using the RCE, students will see a link to the meeting.

If you haven’t already, please make sure you enable the Microsoft Sync in your Course Settings (help article linked) so that your Microsoft account syncs to the Canvas course. This will make it so that any Teams meeting you schedule in Canvas is added not only to your own Microsoft Calendar, but also the calendars for anyone you invite to the meeting(s), such as your students.

Course Navigation Menu

1. In your Canvas course, select “Microsoft Teams meetings” from the Course Navigation

   1. If you don’t see Microsoft Teams meetings in your Course Navigation menu, please use the instructions in this linked article (link) to add it to your course.

2. In the top right corner of the screen, click the “+ New meeting” button.

3. You will be prompted to add the details to your meeting, such as the Title, Attendees, Date/Time, and if the meeting should repeat.

   1. When selecting a start and end time for the meeting, the drop-down menu will only show you 30-minute intervals. However, if you highlight the time with your cursor, you can write in a more exact time (such as 10:40 AM or 1:50 PM), which may align better with your class times.

   2. To add everyone in your class to the meeting at once, select the “Add entire class” button underneath the “Add required attendees” field.

4. If your meeting occurs regularly, select the drop-down menu labeled “Does not repeat.” You can select the regularity with which your meeting occurs - for example if your meeting occurs every Monday and Thursday at 1:50pm, select the Custom option, then choose “every 1 Week” and select the appropriate days. You can also set an end date, which is when the final meeting will occur.

4. Once your meeting details are set to your specifications, click “Send” to schedule the meeting.

   1. In the screenshot below, I have added a Meeting Title “Class Meeting - Sandbox Course,” added all users in my class using the “Add entire class” button, scheduled the meeting to occur every Monday and Thursday from 1:50-3:15 pm through the first week of June, and added a brief meeting description.

5. You should now see a list of all upcoming meetings on the Microsoft Teams Meetings page. When it is time to join the meeting, locate the correct meeting (it should be the one closest to the top), and click “Join.”

Rich Content Editor

1. Open your Canvas course and locate where you want the meeting link to appear. In most cases this will be an Announcement, but you can add the link anywhere that the Rich Content Editor exists (Assignment, Discussion Board, Quiz, etc.).

2. Select the Microsoft Teams button in the Rich Content Editor, which appears as an icon of two purple people. If you do not see this button, click the Plug icon and select “View All,” then click Microsoft Teams meetings.

3. The first time you utilize this option, you may be prompted to sign in with your St. John’s University credentials. Click “Sign in”

4. On the next screen that appears, click “Create meeting link.”

5. Add a title for the meeting, as well as the date and time that the meeting will occur, then click “Create.”

   1. When selecting a start and end time for the meeting, the drop-down menu will only show you 30-minute intervals. However, if you highlight the time with your cursor, you can write in a more exact time (such as 10:40 AM or 1:50 PM), which may align better with your class times.

6. The next screen that appears will say “Successful,” but do not click the “X” button yet. Scroll down in the pop-up window and click “Copy.”

7. Once you have clicked “Copy,” the meeting information should be listed inside of the Text Box for the feature of Canvas you are using. A hyperlink will appear, but as a best practice, we suggest including language in the text box indicating that this is the meeting link, and to click that button to join the meeting.

8. When you are ready, Save and Publish the content so that your students can see the link. Please note that when you use the Teams Meetings LTI from the RCE, the meeting will not appear in your Outlook Calendar. You and your students will have to join using the link in your post.