A Quick Start Guide for Microsoft Teams Meetings in Canvas

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This integration is powered by Microsoft Education LTI, enabling educators to create, manage, and share Teams meetings directly from Canvas. In addition to meeting functionality, the integration provides access to OneDrive and other Microsoft tools, offering a seamless way to share resources and collaborate with students. This guide covers essential tasks such as setting up Teams Meetings, scheduling and joining meetings, recording and embedding lectures, using breakout rooms and creating office hours within Canvas.

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Setting up Teams Meetings in Canvas (One Time per Canvas Course)

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1. Begin by enabling Microsoft Education LTI synchronization in your Canvas course settings. Open your Canvas course and navigate to Settings, then select the Integrations tab. Toggle on the Microsoft Sync and click on Sync Now. Allow a few minutes for the process to complete.
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2. Next, add Microsoft Education LTI to the course navigation menu. Open your Canvas course, go to Settings and select the Navigation tab. Drag and drop "Microsoft Teams meetings" from the bottom to the top "enabled" section, then click Save.
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VIDEO GUIDE: How do I set up Microsoft Teams in Canvas

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Scheduling a Teams Meeting with Students

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1. Open your Canvas course and select Microsoft Education LTI.

2. In the Microsoft 365 apps window, click Meetings.

3. In the top-right corner of the Meetings window, select New Meeting.

4. Enter meeting details such as Title, Attendees, Date/Time, and recurrence options.

5. (Optional) Adjust meeting settings to automatically record class sessions.

For step-by-step instructions, see our guide: How do I create a class meeting in Canvas using the Microsoft Teams Meetings LTI?.

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How to Join a Teams Meeting in Canvas

1. Open your Canvas course and select Microsoft Education LTI from the global navigation menu.

2. On the Microsoft Education page, click Meetings. Your upcoming meetings will appear.

3. Find your meeting and click Join to attend.

4. When the meeting ends, click the Leave drop-down arrow and select End meeting to close the session for all participants.

For detailed instructions, see our guide: How to Join a Teams Meeting in Canvas

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Access and Embed Recordings in Canvas

1. Record your Teams meeting.

2. Open your Canvas course.

3. Select the Microsoft Education LTI tool located above the RCE.

4. Save and publish the page to make the recording available to students.

For detailed information on embedding your recording, see our guide: Embedding a Teams Recording in Canvas

For guidance on locating Teams recordings, see our guide: Locating Teams Meeting Recordings

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Using Breakout Rooms in Canvas

1. Start your meeting in Microsoft Teams.

2. Click the Breakout Rooms icon in the meeting toolbar.

3. Select the number of rooms you would like to create.

4. Assign participants automatically or manually.

5. Click Start rooms to begin the breakout sessions.

For detailed information on how set up Breakout Rooms, see our guide: Creating Breakout Rooms in Microsoft Teams

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Viewing Attendance in Teams Meetings

1. Open your Teams calendar and select the meeting.

2. At the top of the meeting window, click Attendance. The attendee list will appear.

3. To download the full list, select Download to export it as an Excel spreadsheet.

For detailed information on how to view and download a list of Teams Meeting participants, see our guide: How to download an attendance report from MS Teams

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Creating Office Hours Using Teams Meetings in Canvas

1. Open the Teams Meeting Calendar

2. Click + New Meeting in the upper-right corner.

3. Enter Meeting Details such as title, date/time and ensure the Online meeting option is turned on.

4. Set Recurrence to match your office hours schedule (e.g., weekly on Tuesday).

5. Enable the Lobby Feature to control when students can enter the meeting.

6. Click Save to finalize the setup.

7. Copy the meeting link and share it with students via your syllabus, Canvas announcement, or another preferred method.

For a detailed article on how to create office hours, see our guide: Virtual Office Hours in Microsoft Teams

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Recording a Lecture Using Teams in Canvas

• Open your Teams Calendar and select Meet Now.

• Begin your meeting and click Start Recording.

• During the session, you can share your screen and present PowerPoint slides to enhance your lecture.

For additional information on how to record a lecture using Teams, see our guide: How to Record a Lecture in Teams