St. John's University Service Desk

Sharing a file or folder via OneDrive on-the-web

1. • Access your OneDrive space on the web by logging in to your Sign-On Portal, https://signon.stjohns.edu..
     If you have not logged in to the Sign-On portal before, please see the following help instructions:
     How do I log in to the Sign-On Portal for the first time?
     
     

   • Locate the Office 365 Portal tile.
     
     
     
     
   • Once open, click on the OneDrive icon located in the toolbar on the left-side of the screen.
     
     
     
     

     
     

   • Hover your mouse over the file or folder that you would like to share, click the Arrow icon.
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   • This screen will pop up:
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   • Click the options menu that says "People you specify can edit" to modify your sharing method, this screen will appear:
     
     
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   • Select how you would like to share the file:
     • • "Anyone with the link": THIS OPTION IS NOT CURRENTLY AVAILABLE ON THE ST. JOHN'S ONEDRIVE.

       • "People in St. John's University with the link": the link will not work for a NON-St. John's University email address. But, anyone with an SJU email address will be able to access a link with this level of access.

       • "People with existing access": same as "People in St. John's University with the link", except the link will only work for users who already have access to this folder via a higher-level folder.

       • "Specific People": only the users who you select. This can be a non-St. John's email that is currently saved in your address book, or they must have a St. John's email address. **PLEASE NOTE THAT THIS IS THE ONLY OPTION TO SHARE WITH SOMEONE THAT DOES NOT HAVE AN SJU EMAIL ADDRESS.

       • "Allow editing": check the box if you want those with access to be able to make changes to the file. Unchecking the box will make it “view only”.

   • Once you choose your sharing option, click "Apply", then enter the user’s email addresses, and click "Send".

Sharing a file or folder via OneDrive app for Windows

Sharing a file or folder via OneDrive app for MacOSX