Sharing a file or folder via OneDrive on-the-web


    • Locate the Office 365 Portal tile.



    • Once open, click on the OneDrive icon located in the toolbar on the left-side of the screen.



    • Hover your mouse over the file or folder that you would like to share, click the Arrow icon.
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    • This screen will pop up:
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    • Click the options menu that says "People you specify can edit" to modify your sharing method, this screen will appear:

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    • Select how you would like to share the file:
        • "Anyone with the link": THIS OPTION IS NOT CURRENTLY AVAILABLE ON THE ST. JOHN'S ONEDRIVE.
        • "People in St. John's University with the link": the link will not work for a NON-St. John's University email address. But, anyone with an SJU email address will be able to access a link with this level of access.
        • "People with existing access": same as "People in St. John's University with the link", except the link will only work for users who already have access to this folder via a higher-level folder.
        • "Specific People": only the users who you select. This can be a non-St. John's email that is currently saved in your address book, or they must have a St. John's email address. **PLEASE NOTE THAT THIS IS THE ONLY OPTION TO SHARE WITH SOMEONE THAT DOES NOT HAVE AN SJU EMAIL ADDRESS.
        • "Allow editing": check the box if you want those with access to be able to make changes to the file. Unchecking the box will make it “view only”.
    • Once you choose your sharing option, click "Apply", then enter the user’s email addresses, and click "Send".

Sharing a file or folder via OneDrive app for Windows

  • Open a file explorer window and navigate to your OneDrive folder.
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  • Right-click on the desired file or folder that you wish to share and select "Share".
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  • The "Share" dialog box will appear.
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Sharing a file or folder via OneDrive app for MacOSX


  • Right-click on the file or folder that you wish to share, and select "Share".
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  • The "Share" dialog box will appear.
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  • This "Share" dialog box is the exact same as the one on OneDrive on-the-web


For advanced "Sharing" instructions from Microsoft, please visit: Microsoft Instructions for OneDrive Sharing