This is a quick start document about using Microsoft’s Teams Meeting to record class sessions. This document will cover the steps to set up Teams Meetings with Canvas, using Teams Meetings during your Canvas class and sharing the recording with your students.
Setting up Teams Meetings in Canvas (One Time per Canvas Course)
To begin, you must enable the Microsoft sync in your Canvas course settings. Select your Canvas course, go to Settings, and open the Integrations tab. Toggle on Microsoft Sync, click Sync Now, and wait a few minutes for completion. For our documentation on enabling the Microsoft sync to your Canvas course, click here.
Next, add Microsoft Teams meetings to the course navigation menu. Open your Canvas course, go to Settings and select the Navigation tab. Drag and drop "Microsoft Teams meetings" from the bottom to the top "enabled" section, then click Save. To view instructions on how to add Teams meeting to your course navigation, click here.
Scheduling a Teams Meeting and Inviting Students
You are now ready to use Teams and want to schedule a Teams meeting with your class. In your Canvas course, select Microsoft Teams meetings from the Course Navigation. Click + New Meeting in the top right corner. Add meeting details like Title, Attendees, Date/Time, and repeat options. In addition, you can adjust meeting options to auto record class sessions. For more information, please see our article on How do I create a class meeting in Canvas using the Microsoft Teams meetings LTI.
Using Teams During Your Canvas Class
If you have scheduled reoccurring Teams meetings in Canvas, Open your Canvas course and select Microsoft Teams Meetings from the Canvas course navigation. Next, locate you meeting and click on Join to attend your meeting. Once you have concluded your meeting, click on the Leave drop-down arrow and select End meeting. This will end the meeting for all participants. For detailed information on accessing Teams Meeting in Canvas, click here.
Access and Embed Recordings in Canvas
To share and embed a Teams recording in Canvas, record your meeting and access the recording in Microsoft Stream. Get the embed code from Stream, then paste it into the HTML editor of a Canvas page, assignment, announcement or discussion board. Save and publish the page to make the recording accessible to students. For detailed information on how to share your recording click here. Or, if you would like a guide on how to locate the recording, click here.
Using Breakout Rooms in Canvas
Breakout Rooms enable meeting organizers to divide participants into smaller groups for focused discussions or activities. Organizers can move between rooms and manage participants. To create breakout rooms in Microsoft Teams, start your meeting and click the breakout rooms icon in the toolbar. Choose the number of rooms, then assign participants manually or automatically. Finally, click Start rooms to begin the breakout sessions. For detailed information on how to use Breakout Rooms, click here.
Viewing Attendance in Teams Meetings
To view or to download a list of participants from a Teams meeting, locate your desired meeting in Teams calendar. Locate and select Attendance towards the top of the meeting window. Teams will populate attendees within the meeting window. If you would like to download a complete list, select Download for an Excel spreadsheet. For detailed information on how to view and download a list of participants from Teams, click here.
Creating Office Hours Using Teams Meetings in Canvas
To set up office hours in Microsoft Teams, open the Calendar tab and click + New Meeting. Enter the meeting details, including title, date, time, and ensure the Online meeting option is on. Set the recurrence to match your office hours schedule, and enable the Lobby feature to manage student entry. Save the meeting, and share the link with your students via your syllabus or a Canvas announcement. For a detailed article on how to create office hours, click here.
Recording a Lecture Using Teams in Canvas
The Meet now feature in Teams allows educators to record and edit lectures. Access your Teams Calendar and select Meet now. Simply begin your meeting and start recording. Teams allows you to share your screen and PowerPoint presentations. For additional information on how to record a lecture using Teams, click here.